Company Secretary Services in Hong Kong

Professional services to ensure your company complies with all statutory requirements under the Hong Kong Companies Ordinance.

Legal Requirements for Company Secretary

According to the Hong Kong Companies Ordinance (Cap. 622), all limited companies incorporated in Hong Kong must have at least one company secretary, and the company secretary must be:

A natural person who is at least 18 years old and ordinarily resident in Hong Kong; or
A company that operates in Hong Kong or has a registered address in Hong Kong

Annual Renewal

Serve as the company secretary to satisfy Hong Kong registration requirements;
Prepare annual returns; and
Provide advice on company secretarial administrative matters

Personal Secretary vs. Company Secretary

Personal Secretary

Serves a direct boss or department
Responsible for clerical work
Assists boss with daily affairs
Arranges appointments, handles document files, typing, memos

Company Secretary

Statutory position responsible for coordinating company performance reports
Represents the company in liaison with shareholders and government regulatory bodies
Coordinates matters related to company law or listing
Ensures that the company's operations comply with relevant laws and regulatory provisions
Organizes, arranges and attends board and shareholder meetings
Reviews company management and operations to submit recommendations to the board

Client Responsibilities

To provide high-quality services and ensure clients comply with Hong Kong legal requirements, clients must immediately notify us of:

Any changes to company details (e.g., shareholders or directors and details);
Commencement of business or hiring of employees; and
Timely response to our emails or notifications

Our Services Include

Company renewal services

Provision of registered office address (virtual office)

Acting as company secretary

Preparing and maintaining statutory records

Arranging and attending company meetings, and preparing meeting minutes

Preparing and filing documents for change of company registered address

Preparing and filing documents for change of company directors

Share transfers

Increase in share capital

Share allotment

Assistance with bank account opening in Hong Kong

Amendment and updating of company articles

Need Professional Company Secretary Services?

Our experienced team is ready to help you meet all statutory requirements and maintain proper corporate governance for your Hong Kong company.