Company Secretary Services in Hong Kong
Professional services to ensure your company complies with all statutory requirements under the Hong Kong Companies Ordinance.
Service snapshot
What to expect before you enquire
Best for
Hong Kong companies that need a qualifying statutory company secretary and ongoing records support.
- What HKBSCL handles
- Acting as secretary, annual-return preparation and filing, statutory-record maintenance and routine administrative guidance within the annual scope.
- Timing
- Ongoing annual service. Event-driven filings and special documents are scheduled after instructions and required approvals are complete.
- Fee basis
- HK$1,200 per year. Government filing fees, penalties and ad-hoc company-secretarial work are separate.
- What you receive
- An annual service scope, compliance reminders, prepared filing records and confirmations for work included in the package.
- What you prepare
- Current contacts, prompt notice of company or personal changes, business and employee updates, and timely responses to approvals.
- Who makes the final decision
- Directors authorise company actions and remain responsible for accurate information. The Companies Registry accepts and enforces filings.
More details
- What you receive
- An annual service scope, compliance reminders, prepared filing records and confirmations for work included in the package.
- What you prepare
- Current contacts, prompt notice of company or personal changes, business and employee updates, and timely responses to approvals.
- Who makes the final decision
- Directors authorise company actions and remain responsible for accurate information. The Companies Registry accepts and enforces filings.
Your next step
Send the company name, current secretary, anniversary date and any pending changes. We will confirm onboarding, included work and chargeable extras.
Related services to consider
These links help connect the current topic with nearby company, tax, banking, and compliance support. They are not a substitute for professional advice on your actual circumstances.
Hong Kong Company Secretary: Statutory Role, Annual Duties & Compliance | HKBSCL
A 78-second guide to the statutory role of a Hong Kong company secretary, annual duties, and the ongoing compliance work required after incorporation.
Legal Requirements for Company Secretary
According to the Hong Kong Companies Ordinance (Cap. 622), all limited companies incorporated in Hong Kong must have at least one company secretary, and the company secretary must be:
- A natural person who ordinarily resides in Hong Kong; or
- A body corporate with its registered office or a place of business in Hong Kong.
- The sole director of a company cannot also act as company secretary of the same company.
Annual Renewal
- Serve as the company secretary to satisfy Hong Kong registration requirements;
- Prepare annual returns; and
- Provide advice on company secretarial administrative matters
Personal Secretary vs. Company Secretary
Personal Secretary
- Serves a direct boss or department
- Responsible for clerical work
- Assists boss with daily affairs
- Arranges appointments, handles document files, typing, memos
Company Secretary
- Statutory position responsible for coordinating company performance reports
- Represents the company in liaison with shareholders and government regulatory bodies
- Coordinates matters related to company law or listing
- Ensures that the company's operations comply with relevant laws and regulatory provisions
- Organizes, arranges and attends board and shareholder meetings
- Reviews company management and operations to submit recommendations to the board
Client Responsibilities
To provide high-quality services and ensure clients comply with Hong Kong legal requirements, clients must immediately notify us of:
- Any changes to company details (e.g., shareholders or directors and details);
- Commencement of business or hiring of employees; and
- Timely response to our emails or notifications
Our Services Include
Company renewal services
Provision of registered office address (virtual office)
Acting as company secretary
Preparing and maintaining statutory records
Arranging and attending company meetings, and preparing meeting minutes
Preparing and filing documents for change of company registered address
Preparing and filing documents for change of company directors
Share transfers
Increase in share capital
Share allotment
Assistance with bank account opening in Hong Kong
Amendment and updating of company articles
Official Resources
Check the latest government and regulatory guidance relevant to this service before making filing, compliance, or planning decisions.
Companies Registry - Directors and Company Secretaries FAQ
Review the statutory role, appointment rules, and eligibility requirements for company secretaries in Hong Kong.
Visit official site
Companies Registry - Annual Return of a Private Company
Confirm official annual return filing obligations that company secretaries commonly help companies manage.
Visit official site
Need Professional Company Secretary Services?
Our experienced team is ready to help you meet all statutory requirements and maintain proper corporate governance for your Hong Kong company.
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