Terms of Service

Client refers to the owner of the company or the authorized person of the owner requesting HKBSCL to provide services to the owner of the company or authorized person; owner or individual refers to these owners or individuals jointly or separately.

Client Appointee refers to any person nominated, appointed, or serving as director, alternate director, secretary, manager, partner, trustee, guardian, bank signatory, other officer, attorney-in-fact, administrator, registered agent, registered office provider, legal service address, or registered shareholder from time to time.

Company refers to any company, trust, foundation, or other legally recognized structure established and/or managed by HKBSCL.

HKBSCL/Hong Kong Business refers to Hong Kong Business Services Centre Limited.

Individual refers to any legal entity, legal person, company, or other legal entity.

Services refer to but are not limited to company formation, management, administration, registered agent, company secretary, bank or broker introduction, trustee, consulting, and other related services provided by HKBSCL to client companies.

The client undertakes to pay the negotiated agreed service fee charged by HKBSCL upon receipt of HKBSCL's invoice. Fees are as described in HKBSCL's published fee schedule and may change from time to time.

The client undertakes to pay HKBSCL in advance for all direct expenses, government duties, license fees, or government fees of any nature related to the company. HKBSCL is not liable for any fines, penalties, or other liabilities incurred by the client or the company, and the client assumes full responsibility for paying these fees and indemnifying HKBSCL for any liability in this regard.

If the client fails to promptly settle the invoice issued by HKBSCL, the client authorizes HKBSCL to deduct fees, direct expenses, and other expenses from any account or funds under HKBSCL's control belonging to the client.

If the client does not require the services provided by HKBSCL, the client should notify HKBSCL within thirty days of receiving HKBSCL's invoice for services for the next year. If the client fails to notify HKBSCL within the relevant 30 days, the client shall be deemed to have agreed to pay HKBSCL's service invoice in full.

HKBSCL will not refund service payments already made (regardless of the designated period of the relevant service). HKBSCL reserves the right not to provide services or act according to client instructions. If HKBSCL stops providing services or stops taking any action for any reason, HKBSCL will not refund the payments made for this purpose.

Directors and officers will always consider client requests, but do not require them to act in any way they consider dishonest, illegal, improper, or unethical.

The registered office address provided by HKBSCL to the client company shall not be cited in any marketing or company information, advertisements, or announcements without the express written consent of HKBSCL.

HKBSCL or the registered agent of the relevant jurisdiction may move its office to another location, and this may require a change in the company's registered office address.

The client shall provide all instructions or requests regarding company affairs to HKBSCL in writing. HKBSCL may, at its sole discretion, agree to act on any other request or instruction, unless expressly stated in writing, HKBSCL is not responsible for any misunderstanding or error.

Communications related to company management are deemed to have been correctly communicated to the client if they are sent to the postal address, email address, or fax that the client has notified Hong Kong BSCL.

HKBSCL is not liable for failing to comply fully or partially with any instructions received from the client, nor is it liable for the consequences of not receiving instructions for any reason.

HKBSCL provides information about offshore trust services, investment consulting, and business affairs in its brochures, worldwide websites, and other materials. Such information does not constitute legal, tax, or other professional advice.

If HKBSCL receives mail on behalf of the client, whether by post, courier, or otherwise, HKBSCL reserves the right to examine the contents of such mail.

Regular/Annual Maintenance Services:

Our annual fee amount and services (company secretary, registered address, etc.) are designed for full-year service;

If the client decides to opt out, stop, or change service providers during the year, no refunds will be given.

Document Preparation Fee:

Existing clients can instruct special ad-hoc work; however, if the client requests cancellation during execution; if documents have already been prepared, we will charge a document preparation fee - even if the client has expressly canceled the instructions; the document preparation fee varies according to the number of documents prepared. It is usually 100 USD.

Our independent cloud space provides 24/7 access and uses RAID 1 for real-time backup. The cloud service is designed to provide independent space for clients to conveniently store and browse their files at any time. If clients use it for other purposes, the service contract may be terminated immediately. In addition, we will not be responsible for any loss caused by temporary inability to browse files or file loss due to unstable power, unstable weather, regular maintenance, and other issues.

We also recommend that clients regularly download their files for backup. If the client fails to pay the annual renewal fee for the cloud service at the time of renewal, the files in the cloud space may be cancelled.

We reserve the right to review the content contained in the cloud space and to read client letters.

If the stored content is found to involve pornography, gambling, crime, any content that encourages crime or other harmful content, encourages racial discrimination, radical religion or political content, our company has the right to refuse the service application or terminate the service immediately without prior notice.

We reserve the right to regularly update the above terms.

According to Hong Kong Company Ordinance, every Hong Kong company must have a company secretary that must be:

• A natural person aged 18 or above, ordinarily resides in Hong Kong; or
• A body corporate, have its registered office or a place of business in Hong Kong.

Company Secretary is to maintain proper company record as required and stated in Companies Ordinance. Such as:

• Submit annual return to Company Registry;
• Maintain Shareholder(s) and Director(s) record; and
• File proper return to Company Registry.

Company Secretary Annual Parking Service Includes:

• Act as company secretary for company registration purpose;
• Prepare and file annual return to Companies Registry; and
• Advice on company secretarial matters.

* We charge separately on all other works that we have to do in the capacity of your company secretary. Please refer to job basis services for the charge on each kind of service.

Duties of clients

To engage our quality Parking Services, please ensure the followings:

• Up-to-date contact method(s);
• Respond to emails / notifications / confirmations from HKBSCL;
• Inform HKBSCL immediately if any changes of company particular(s) and/or personal information (e.g. passport & address info); and
• Inform HKBSCL when the company starts to commence the business and/or hire staff in Hong Kong.

Job basis services

Services shall follow the price list stated on company website which update on timely basis.

By Hong Kong Companies Ordinance Chapter 622 Section 658, every Hong Kong registered company must have a registered address for maintaining statutory records of the company and receipt of acknowledging government's correspondence.

Registered Address Annual Parking Service Includes:

• Registered Address for registration purpose
• A Hong Kong address for business mail receiving
• Receive mail from the government
• Immediate notice on mail received
• 3-month mails keeping
• Advice on registered address matters

* We charge separately on all other works that we have to do in the capacity of your Registered Address. Please contact your manager in charge for the charge on each kind of service.

Mail Handling

• We keep mails received for 1 month only; and
• We strongly suggest client to give standing instruction - forwarding mails once every 2 weeks or every month.

Call Answering

• We handle calls on behalf of subscribed clients;
• Unless otherwise mentioned, we receive calls and request caller leaving their contact method, and we will notify subscribed clients thereafter and;
• Only support for Cantonese and English call answering.

Goods handling

• We will not process shipments of the following prohibited items:
  1. Explosive materials eg Fireworks, firecrackers, ammunition.
  2. Gases Fire extinguishers, aqualungs, dust removers (spray type), portable condensed oxygen, helium gas, gas stove burners
  3. for camping, gas for portable stoves, gas for lighters.
  4. Flammable Liquids Lighter fuel, paint.
  5. Flammable Solids Matches, lighters.
  6. Oxidizers and Organic Peroxide Bleach, peroxidative agents, oxygen generators for personal use.
  7. Poisonous or Contagious Substances.
  8. Radioactive Substances Plutonium, radium, uranium, caesium.
  9. Corrosive Substances Mercury, batteries.
  10. Narcotics and psychotropic substances.
  11. Live animals.
  12. Pornographic or immoral materials.
  13. coins, banknotes, paper money.
  14. securities of any kind payable to the bearer, traveler’s checks.
  15. processed or unprocessed platinum, gold, silver, precious stones and other valuables.
  16. Food are considered sensitive items.
• For parcels exceed 40cm x 27cm x 35cm, we only keep for 3 days. Additional handling fee will be changed at HKD50/day if any violation.

Duties of clients

To engage our quality Parking Services, please ensure the followings:

• Maintain another address for actual business operation;
• Give us standard mail handling instruction; and
• Use virtual office for phone / fax no. service to ensure your clients can get contact directly with you.

Accounting is the preparation of financial statements of the company. The process begins with book-keeping, which is to record the company's business transactions. The financial statements are reports that allow interested parties to evaluate the profitability and solvency of a business. These reports include the following financial statements:

• Balance Sheet
• Income Statement
• Statement of Owner's Equity
• Statement of Cash Flow

Legally required

• Accounting and business records keeping is compulsory according to Hong Kong laws
• Tax department (must be audited)

Hong Kong individual and company are not required to file tax return on monthly basis. It is required on annual basis. Therefore, many SMEs prefer to have formal accounting work be done once a year.

Our accountants are committed to assist clients to meet Hong Kong tax filing requirements with tax planning and advice to manage the tax affairs of client’s business. Appoint us as your 'Tax Representative' to assist you in dealing with the Hong Kong Inland Revenue Department (IRD) in relation to its enquiries, annual filing, investigation and etc.

Corporate Tax Compliance

• Annual Tax Filing: Assisted by professional accountants with a perspective view of tax related issues.(ie. Tax Return, Employer Return BIR56B)
• Tax Investigation: To handle the query and investigation raised by tax department. This can be resulted in sample check, but most often with certain suspicious in tax department’s record. Proper and careful handling is important to avoid and minimize the potential loss and penalty.
• Tax Exemption Claim: As A characteristic of Hong Kong tax system, Hong Kong adopts territorial concept of taxation. Generally speaking, a Hong Kong company may not be required to pay tax for its income generated outside of Hong Kong with certain proof.

Individual Tax Compliance

• Salaries Tax: All income from any office, employment or pension in Hong Kong
• Property Tax: Rental income arising from properties situated in Hong Kong
• Sole Proprietorship / Partnership: Profits arising from trade, professions or business in Hong Kong

Tax Planning

• We aimed to help our client to avoid paying unnecessary tax
• To identify tax-saving opportunities and potential tax liabilities in our clients’ business.
• To ensure our clients to meet all relevant tax deadlines and correctly submit their tax return. (Tax compliance part)
• To assist our client to handle tax letter from tax department.

Our Service include:

• Tax advisory for client tax status
• Tax advisory for tax exemption
• Tax advisory for tax saving to avoid paying unnecessary tax payment
• Declaration of tax extension and tax objection
• Prepare reply letter to IRD tax query