Cloud Document Storage
Online access to agreed company documents through a dedicated account, subject to the confirmed service and usage terms.
Service snapshot
What to expect before you enquire
Best for
Company clients who want online access to agreed statutory, tax and scanned-mail documents.
- What HKBSCL handles
- Storage in the relevant client's Documents area in Amazon S3, authenticated login setup, initial archive, agreed ongoing document uploads and access support.
- Timing
- Account setup and initial upload timing are confirmed after review. Access continues during the active paid annual service term.
- Fee basis
- HK$800 per year. Any extra document handling, migration or support outside the standard scope is confirmed separately.
- What you receive
- A segregated document space and access credentials for authorised users, within the confirmed service and usage limits.
- What you prepare
- Company documents, authorised-user details, current contacts and your own backup arrangement for important records.
- Who makes the final decision
- The agreed archive uses approved cloud infrastructure, including AWS, and is available to authenticated authorised clients. It is not an independent backup or a guarantee of uninterrupted access or recovery time; clients must keep their own important copies.
More details
- What you receive
- A segregated document space and access credentials for authorised users, within the confirmed service and usage limits.
- What you prepare
- Company documents, authorised-user details, current contacts and your own backup arrangement for important records.
- Who makes the final decision
- The agreed archive uses approved cloud infrastructure, including AWS, and is available to authenticated authorised clients. It is not an independent backup or a guarantee of uninterrupted access or recovery time; clients must keep their own important copies.
Your next step
We confirm capacity, authorised users and included documents in writing before ordering. Download required copies before cancellation or service expiry; continued access afterward is not guaranteed, subject to applicable legal and record-keeping duties.
Related services to consider
These links help connect the current topic with nearby company, tax, banking, and compliance support. They are not a substitute for professional advice on your actual circumstances.
The service gives authorised company users an authenticated login for documents included in the agreed archive. For new online formation submissions completed through this workflow, HKBSCL creates a server-generated official formation evidence PDF containing the complete submitted form, signature and accepted terms snapshot. The exact PDF object version is stored in the relevant client's Amazon S3 Documents/company_secretary area with AWS KMS encryption and S3 Versioning; HKBSCL records its exact VersionId and SHA-256 hash. These controls provide verifiable evidence and an audit trail, not immutable storage: authorised users or systems with sufficient AWS permissions may delete an object version, upload a replacement or change which version is current. The MongoDB/controlled-database record is currently retained as an operational copy and index for ERP compatibility, while the PDF is the formal archived evidence. This does not mean that historical submissions or records created through other systems have been migrated. The service does not replace the client's own backup and retention responsibilities.
- Cloud service designed to provide independent space for clients to conveniently store and browse their documents anytime
- Use for purposes other than company operations may result in immediate termination of the service contract
- *Subject to our terms and conditions
Why Choose Our Service?
- We store your company's legal documents in your assigned independent space, allowing you to access copies of your company's registration documents online anytime, anywhere.
- Documents include: Certificate of Incorporation (CI), Business Registration Certificate (BR), Articles of Association (AA), Incorporation Form (NNC1), etc.
- Mail covered by an address-service agreement can be scanned and uploaded under the confirmed mail-handling workflow, without requiring collection from our office.
- If you are also an accounting or audit arrangement client of our company, relevant document copies will also be uploaded to the cloud space for storage.
- Tax records such as assessment notices, payment notices, and other tax documents will also be placed in the independent cloud space.
Why Choose Our Service?
Secure document management with anytime access
Independent Secure Storage
Each client receives a dedicated Documents area using approved cloud infrastructure, including Amazon Web Services (AWS). Individual login credentials, authorised users and access arrangements are confirmed during setup.
Independent Copies
Cloud storage is not a substitute for the client's own retention and recovery planning. Clients should download and keep independent copies of important records.
Multi-Platform Accessibility
Access your company documents through desktop browsers or native iOS and Android applications, enabling directors and authorised personnel to retrieve critical files from any location worldwide.
Integrated Mail Scanning
Physical correspondence covered by both the agreed address-service and cloud-storage scopes is scanned and uploaded under the confirmed workflow, creating a centralised digital archive for company records.
Usage Limitations
- Our cloud service facilitates your company's operations
- Ensures your company receives the latest information
- Not merely providing storage space for use
What's Different?
Desktop Browser
iOS App
Android App
Mobile Application
- Secure login with your dedicated account
- Browse and download company documents directly
- Get real-time updates when new documents are added
- Access your documents offline after downloading
Our Cloud Storage Implementation Process
Account Setup
We create your independent cloud storage account with dedicated credentials and configure secure access permissions for authorised company representatives.
Document Upload
Our team uploads your incorporation documents, statutory records, and historical filings to establish a comprehensive digital company archive from day one.
Ongoing Synchronisation
New statutory, tax or accounting documents included in your service are uploaded under the agreed document workflow and scope.
Access and Support
We provide access guidance and support for document retrieval, authorised-user changes and storage questions within the agreed support scope.
Need Secure Document Storage?
Contact us today to learn more about our cloud storage solutions.
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