Correspondence Address Service
Protect your privacy while meeting statutory requirements under the Hong Kong Companies Ordinance
Why Use Our Correspondence Address Service
Our correspondence address service offers a comprehensive solution to protect your privacy while ensuring full compliance with Hong Kong Companies Ordinance requirements. Here's why clients choose us:
Complete Privacy
Shield your personal residential address from appearing in public registers, protecting your privacy and personal security.
Professional Image
Present a prestigious business address in a prime Hong Kong location, enhancing your company's professional image.
Legal Compliance
Meet all statutory requirements while maintaining privacy, with our experts handling all the compliance details.
Benefits of Using Our Correspondence Address
- Privacy protection for directors and shareholders
- Professional business address in a prime location
- Mail handling and forwarding services
- Compliance with Companies Ordinance requirements
Who Should Use This Service
- Directors and shareholders concerned about privacy
- Companies with international directors
- Businesses wanting to protect personal information
- Companies with directors who frequently relocate
Privacy Protection Under the New Companies Ordinance
The new Companies Ordinance (Cap. 622) introduces a system designed to achieve a reasonable balance between protecting privacy and addressing the need for public access to personal data. As of January 2013, the personal data of more than one million directors and former directors appeared on the company register.
According to section 54 of the new Ordinance, a director's usual residential address and any person's full identification number ('protected information') will not be made available for public inspection.
For directors, the new Ordinance requires providing both a usual residential address and a correspondence address. Only the director's correspondence address will appear on the company register.
For personal identification numbers, certain digits will be masked, with only part of the identification number (e.g. A123***(*)) appearing on the company register for public inspection.
Given the large volume of existing records containing usual residential addresses and identification numbers, section 49 of the new Ordinance provides that information already on the company register will only be withheld from public inspection after the relevant person makes an application and pays a fee.
If a person's usual residential address is withheld from public inspection, the correspondence address provided by that person will replace the withheld address on the company register for public inspection.
According to sections 55 and 56 of the new Ordinance, if a director cannot be contacted at their correspondence address, the Registrar of Companies ('the Registrar') may, after considering representations from the relevant director and company, put the director's usual residential address on the company register as their correspondence address for public inspection. The Registrar's decision to put a director's usual residential address on the company register is valid for five years.
In addition, under sections 52 and 59, a creditor of the relevant company or any other person who has a sufficient interest may apply to the court for an order directing the Registrar to disclose withheld information or protected information to access the relevant information.
Processing Method for Established Companies
- The Companies Registry progressively masks the information for established limited companies. After masking is completed, only the director's correspondence address (usually the company's registered address) will appear on the company register, and the personal identification number will also be partially masked.
- Customers can change the director's correspondence address from the company's registered address or personal residence to our company address to protect personal information according to individual needs. Please contact us for assistance.
Protect Your Privacy Today
Enhance your privacy protection by using our correspondence address services for directors and shareholders. Contact us today to learn how we can help.
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